Recently I was able to sit in on a webinar regarding technology and how it affects the accounting profession. Although it was directed to the accounting profession, the core values and principals of the webinar could be applied to any business. The topic was OCR or Optical Character Recognition a way of producing readable files from hard copies and /or scanned documents. I have had an opportunity to use this technology and must say that it can really streamline the process of data tracking, data warehousing, audit and compliance.
There are quite a few low cost vendors out there for a small business owner to use for OCR and other document management services. One I came across was alldocuments.com where their web based document management system for $35 a month. Microsoft’s Office software also has a document image writer (Microsoft Document Imaging) that allows users to review documents and edit text from documents. Other low cost ideas are to use a company intranet/extranets to store documents instead of paper files. Either way “thinking outside the box” may be the way to make your business run more efficiently.
As the year 2007 approaches, try to think of ways to streamline your small business processes and make your business more efficient. A small monthly investment can make your internal processes much more efficient and bring more dollars to your bottom line.
Use these tips to keep your Business N Synergy
Brian N. Stovall